- Awara
- April 9, 2025
- 16
Mandatory Policies for Your Russian Company
Does your company really need to prepare mandatory policies? It’s a common question, especially among international companies establishing their companies in Russia, and the answer is yes, you need them! These policies are made in accordance with Russian law and even though you may have your own corporate policies established in your headquarters, you’ll need to prepare the mandatory Russian ones as well. We recommend getting started right after your company is registered and, of course, we offer this service to our clients!
Why you need them…
The policies cover various topics such as internal working rules, bonus and salary payments, safety and travel expenses. If your company does not have formulated policies regulating these areas, it may face various risks and conflicts with employees resulting from inconsistencies with working conditions. In addition to that, without a travel expense policy, travel expenses may be impossible to justify to the tax inspection and state labor inspection. The absence of these policies can further lead to administrative, criminal, material and civil liability for the company and its employees. Furthermore, if an inspection takes place, and the policies are absent, fines may apply. We highlighted the fine for each mandatory policy in our table below.
Policies & Fines
| Mandatory Policy | Fine for Absence |
| Internal Working Rules | From 1,000 RUB to 5,000 RUB for officials, and from 30,000 RUB to 50,000 RUB for companies |
| Processing Personal Data Regulations of Employees | |
| Personal Data Processing Policy | From 6,000 to 12,000 RUB for officials, and from30,000 RUB to 60,000 RUB for companies |
| Employee Pay, Benefits and Bonus Policy | From 1,000 RUB to 5,000 RUB for officials, and from 30,000 RUB to 50,000 RUB for companies |
| Occupational Health and Safety Policy for Employees | From 1,000 RUB to 5,000 RUB for officials, and from 30,000 RUB to 50,000 RUB for companies |
| Fire Safety Instruction | From 20,000 RUB to 30,000 RUB for officials, and from 300,000 RUB to 400,000 RUB for companies (penalties imposed may be also higher, depending on specific circumstances) |
| Regulation on the Organization and Conducting of Civil Defense | From 5,000 RUB to 10,000 RUB for officials and from 50,000 RUB to 100,000 RUB for companies (penalties imposed may be also higher, depending on specific circumstances) |
And there is more…
Apart from the mandatory core policies listed above, depending on the circumstances, further policies may be mandatory, such as for example, policies on commercial secrets, anti-corruption, anti-fraud, rules of exchanging business gifts. Not sure if your company requires them? Reach out to us, and we’ll consult you, depending on your unique situation.
Once the policies are prepared…
Once the policies are prepared, they have to be signed by the General Director, and each of the employees will sign a familiarization sheet, confirming that they read and noted the policies. They signed policies together with the familiarization sheet that will then remain in the office and at disposal to possible inspections by authorities. Want to find out more, or have questions? Reach out and let us know! We’ll be delighted to support your Russian business operations!
Our contacts
+7 495 225-30-38 Moscow
+7 812 244-75-49 Saint Petersburg
+7 495 225-30-38 Tver
